Information available from
Melbourn Parish Council
under the model publication scheme
The information below is set out as follows:
Information to be published – How the information can be obtained/Cost
Class 1 – Who we are and what we do
(Organisational information, structures, locations and contacts).
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted. – Hard copy and/or website
Who’s who on the Council and its Committees – Website + Magazine
Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)) – Website + Magazine
Location of main Council office and accessibility details – Website + Magazine + Notice Board
Staffing structure
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum – Hard copy and/or website/5p/ sheet
Annual return form and report by auditor – Hard Copy/5p/sheet
Finalised budget – Hard Copy/5p/sheet
Precept – Hard Copy /5p/sheet
Borrowing Approval letter
Financial Standing Orders and Regulations – Hard Copy /**5p/sheet
Grants given and received – Hard Copy/5p/sheet
List of current contracts awarded and value of contract – Hard Copy /*5p/sheet
Members’ allowances and expenses
Class 3 – What our priorities and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) – Hard copy or website/5p/sheet
Community Plan (current and previous year as a minimum) – None
Local charters drawn up in accordance with WAG, OVW & WLGA guidelines
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum – Hard copy or website/5p/sheet
Timetable of meetings (Council, any committee/sub-committee meetings and community meetings) – Notice Board
Agendas of meetings (as above) – Notice Board
Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting. – Notice Board + Website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. – Notice Board + Website
Responses to consultation papers – Notice Board + Website
Responses to planning applications – Notice Board + Website + Hard Copy/5p/sheet
Bye-laws – Hard Copy/5p/sheet
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only – Hard copy or website/5p/sheet
Policies and procedures for the conduct of council business: – 5p/sheet
Procedural standing orders – Hard Copy
Committee and sub-committee terms of reference – Hard Copy
Delegated authority in respect of officers – Hard Copy
Code of Conduct – Hard Copy
Policy statements – Hard Copy
Policies and procedures for the provision of services and about the employment of staff: – 5p/sheet
Internal policies relating to the delivery of services – Hard Copy
Equality and diversity policy – None In place
Health and safety policy – On Office Wall
Recruitment policies (including current vacancies) – On Office Wall
Policies and procedures for handling requests for information – Local Paper
Complaints procedures (including those covering requests for information and operating the publication scheme)
As model publication scheme – 5p/sheet
Information security policy – Sensitive information withheld
Records management policies (records retention, destruction and archive) – Parish Office + SCDC Archives
Data protection policies – As standard
Schedule of charges (for the publication of information) – Published as part of guide
Class 6 – Lists and Registers
Currently maintained lists and registers only – Hard copy or website (some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) – Hard Copy
Assets Register – Hard Copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils)
Register of members’ interests – Hard Copy
Register of gifts and hospitality
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only – Hard copy or website (some information may only be available by inspection)
Allotments – Hard Copy/5p/sheet
Burial grounds and closed churchyards – Hard Copy and on computer/5p/sheet
Community centres and village halls
Parks, playing fields and recreational facilities – Hard Copy/5p/sheet
Seating, litter bins, clocks, memorials and lighting – Hard Copy/5p/sheet
Bus shelters – Hard Copy/5p/sheet
Markets
Public conveniences
Agency agreements – Hard Copy/5p/sheet
A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) – Hard Copy/5p/sheet
Schedule of Charges
This describes how the charges have been arrived at and should be published as part of the guide.
Type of Charge Description Basis of Charge
Disbursement cost Photocopying @5p per sheet (black & white) Actual cost * 2 1/2p
Photocopying @10p per sheet (colour) Actual cost* 5p
Postage standard 2nd class stamp Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation (quote the actual statute)
Other
* the actual cost incurred by the public authority
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Contact details: The Clerk at: Melbourn Village College, The Moor, Melbourn, Cambs. SG8 6EF. Telephone 262494
